All the information needed to create the session record for Rat Race Blues is now in the database. To create the session record open the Session window by selecting the Sessions item from the Windows menu. If this is the first session created on the database, the window will open with all the fields blank and only the New button active. If there are already sessions on the database, Brian will automatically fill in the data for the earliest session record on the database.
Press the New button to clear the fields and set the window for data entry as shown below.
The date field is a required entry on the Sessions window. All other fields are optional. Notice that the date field divides into 3 separate fields for entering year, month, and day. Also notice the appearance of the circa, flagged, dont report personnel exceptions, and notes only checkboxes and the session type popup menu. If these are used during data entry, they convert to text display on save. See more about this in the full documentation.
The Circa. check box is used to indicate that the date is approximate. The Text Date field is used if a non-standard date format is needed such as, "Early June" or "First week of June." If the Text Date is used, it will show up on reports in place of the standard date. Using the Text Date still requires the entry of the standard date because that date will be used for sorting the sessions in chronological order.
The Venue is the Van Gelder Studio and the City is Engelwood Cliffs, NJ. The Type popup menu is used to select the type of session. The window defaults to Studio.
The Label field is a lookup field. Although the field will accept typed characters, it will not save the characters typed in the field, but rather, it will use those typed characters to lookup a label that has already been entered via the Labels window. For this session, the label is Prestige. As shown in the window below, the letters typed in are "pre" to find a session that begins with those letters.
After the lookup characters are typed, press the tab key to have Brian do the lookup. As shown below, in this case Brian finds a label named Premier which is obviously not what is needed. Had the letters "pres" been entered instead, Brian would have found Prestige.
But instead of reentering the label letters, simply press the right arrow button to the right of the label field, as shown below, to have Brian advance the Label field to the next label value in the datebase.
Press the arrow button as many times as needed to advance to the Presitge label. In this case, only one press is needed. Now press the Save button to save the session data to the database.
After the Save button is pressed, the window will look as shown below.
Now we are ready to add performances to the session. Press the Performances button on the Sessions window to open the Session Performances window.
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